A spreadsheet or worksheet is a file made that rows and also columns that help sort, organize, and arrange data efficiently, and also calculate numerical data. What makes a spreadsheet software application program distinct is its capability to calculate values making use of mathematical formulas and the data in cells. An instance of exactly how a spreadsheet might be used is creating an overview of your bank"s balance.

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Spreadsheet overview

Below is a simple example the what a Microsoft Excel spreadsheet watch like, through all the necessary features that a spreadsheet highlighted.


In the over example, this spreadsheet is listing three various checks, the date, their description, and the worth of every check. This values space then added together to get the complete of $162.00 in cell D6. That worth is subtracted indigenous the inspect balance to offer an obtainable $361.00 in cabinet D8.

Difference in between a workbook, worksheet, and spreadsheet

Because the state spreadsheet, workbook, and also worksheet room so similar, there often is confusion as soon as trying to understand their differences. Once you open Microsoft Excel (a spreadsheet program), you"re opening a workbook. A workbook deserve to contain one or much more different worksheets that are accessed through the tabs at the bottom that the worksheet your right now viewing. What"s regularly most confusing is that a worksheet is synonymous with a spreadsheet. In other words, a spreadsheet and worksheet typical the same thing. However, most civilization only describe the regime as a spreadsheet program and the documents it creates as spreadsheet documents or worksheets.

Examples that spreadsheet programs

Today, Microsoft Excel is the many popular and widely provided spreadsheet program, yet there are likewise many alternatives. Below is a list of spreadsheet programs offered to develop a spreadsheet.

Examples and also uses the a spreadsheet

Although spreadsheets space most often used through anything containing numbers, the offers of a spreadsheet are virtually endless. Below are part other popular uses of spreadsheets.


Spreadsheets are best for jae won data, such together your check account information, budgets, taxes, transactions, billing, invoices, receipts, forecasts, and any payment system.


Form templates can be created to handle inventory, evaluations, power reviews, quizzes, time sheets, patient information, and also surveys.

School and also grades

Teachers can use spreadsheets to track students, calculate grades, and also identify appropriate data, such as high and also low scores, absent tests, and also students who are struggling.


Managing a perform in a spreadsheet is a good example of data that does not contain numbers, yet still have the right to be provided in a spreadsheet. An excellent examples of spreadsheet lists encompass telephone, to-do, and also grocery lists.


Spreadsheets have the right to keep monitor of her favorite player stats or stats top top the whole team. Through the accumulated data, you can likewise find averages, high scores, and also statistical data. Spreadsheets can even be used to create tournament brackets.

How execute I go into data in a spreadsheet?

In a spreadsheet, data is entered in one or much more cells. To go into data in a cell, follow the measures below.

Click the cell whereby you want to get in data.Start typing the data making use of your keyboard. The data is instantly entered in the selected cell.


Click the cell whereby you want to enter additional data.Type the data using your keyboard. The data is automatically entered in the selected cell.


If you desire to add additional data to a cell that currently has data entered in it, follow the procedures below.

Click the cell where you desire to enter additional data.Type the data utilizing your keyboard. The data is automatically entered in the selected cell wherein the computer mouse cursor is placed in the formula bar.

Why not use a word processor instead of a spreadsheet?

Although some uses above could be excellent in a native processor, spreadsheets have actually a considerable advantage over word processors as soon as using numbers. It would be impossible to calculate multiple numbers in a indigenous processor and have the value of the calculation instantly appear. Spreadsheets space also an ext dynamic with the data and can hide, show, and sort information to make handling lots of information easier.

What is an active worksheet?

An active worksheet is the worksheet the is currently open. For example, in the earlier Excel picture, the paper tabs in ~ the bottom display "Sheet1," "Sheet2," and also "Sheet3," through Sheet1 being the energetic worksheet. The active tab usually has a white elevator behind the tab name.

How many worksheets open up by default?

In Microsoft Excel 2016 and also earlier and OpenOffice Calc, through default, there room three sheet tabs that open up (Sheet1, Sheet2, and Sheet3). In Google Sheets, your spreadsheets starts with one paper (Sheet1).

In Microsoft Excel 365, by default, over there is just one sheet tab that opens (Sheet1).

What is the length limit the a worksheet name?

Not come be confused with the file name, in Microsoft Excel, there is a 31 character border for each worksheet name.

How space rows and also columns labeled?

In all spreadsheet programs, consisting of Microsoft Excel, rows room labeled utilizing numbers (e.g., 1 come 1,048,576). Every columns are labeled through letters native A come Z, then with two letters. For example, ~ the letter Z, the next column is AA, AB, AC, ..., AZ and also then incrementing come BA, BB, BC, etc., come the last pillar XFD.

When working with a cell, you combine the obelisk with the row. Because that example, the very very first cell is in shaft A and on row 1, for this reason the cell is labeled as A1.

Download an instance of a spreadsheet file

We"ve produced a Microsoft Excel spreadsheet that deserve to be downloaded and also opened in any type of spreadsheet program consisting of Microsoft Excel. This spreadsheet helps highlight some a spreadsheet capability, formulas, and also functions supplied in a spreadsheet, and enables you come experiment through a spreadsheet.

The very same spreadsheet is also available on Google Sheets. Visit the link below to open up the spreadsheet in view mode in Google Sheets. If you desire to edit any type of of the values, click file and then make a copy choice to conserve it to her Google Drive.

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What did people use prior to spreadsheets?

Before computerized spreadsheets ledger document was supplied to store track of numbers and also make calculations. In fact, many accountants and other individuals continued to usage ledger document even ~ the release of spreadsheet programs since they didn"t trust computers to make proper calculations.